DOJ > Grants > Civil Rights

What is an EEOP?

The purpose of an Equal Employment Opportunity Plan (EEOP) is to insure full and equal participation of men and women regardless of race or national origin in the workforce of the recipient agency. A recipient agency is defined as any State or local unit of government or agency thereof, and any private entity, institution, or organization, to which Office of Justice Programs (OJP) financial assistance is extended directly or through such government or private entity. Recipient agencies that meet all of the following criteria are required to maintain an EEOP on file for review by OJP, if requested (see 28 C.F.R. §42.301 et seq.):

(i) have 50 or more employees; and
(ii) received a total of $25,000 or more in grants or subgrants; and
(iii) have 3 percent or more minorities in service population (however, if less than 3 percent minorities in service population, an EEOP must still be prepared, but must focus on employment practices affecting women only).

Grantees that meet criteria (i) and (iii), and that receive over $500,000 (or $1 million during an 18 month period) are required to submit an EEOP with their application to the Office for Civil Rights, Office of Justice Programs for review.(1)

An EEOP is a comprehensive document that analyzes the agency's workforce in comparison to its relevant labor market data and all agency employment practices to determine their impact on the basis of race, sex, or national origin. The EEOP includes a written analysis that:

  • provides a statistical profile of the internal workforce by race, sex and national origin
  • identifies problems in employment practices and procedures
  • specifies corrective action
  • forms the basis of ongoing evaluation.

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(1) See Chart on following page, "Civil Rights Requirements of Recipients" for types of entities that are exempt from these requirements and a description of factors affecting requirements to either maintain an EEOP on file or submit an EEOP to OCR.

Civil Rights Requirements of Recipients

IMPORTANT: ALL RECIPIENTS, REGARDLESS OF THE TYPE OF ENTITY OR THE AMOUNTAWARDED, ARE SUBJECT TO THE PROHIBITIONS AGAINST DISCRIMINATION IN ANY PROGRAM OR ACTIVITY AND MAY BE REQUIRED BY OCR, THROUGH SELECTED COMPLIANCE REVIEWS, TO SUBMIT DATA TO ENSURE THEIR SERVICES ARE DELIVERED IN AN EQUITABLE MANNER TO ALL SEGMENTS OF THE SERVICE POPULATION AND THEIR EMPLOYMENT PRACTICES COMPLY WITH EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS. 28 CFR §42.207 AND §42.301 ET SEQ.

Regulatory Definition: Recipient means any state or local unit of government or agency thereof, and any private entity, institution or organization to which Federal financial assistance is extended directly or through such government or agency (i.e., subgrantee or contractor of the recipient agency)...28 CFR § 42.202(n).

Recipient Must Submit to OCR

Type of Entity Assurances Court Findings of Discrimination EEOP
I. Educational/Medical Non-profit Institutions/Indian Tribes Yes Yes No
II. All other Recipients receiving more than $25,000 Yes Yes No
III. For-profit entities and State and Local Gov't. Recipients receiving $500,000 or more* Yes Yes Yes

* Or over $1 million in an 18-month period

RECIPIENT FACTORS EEOP REQUIREMENTS
Less than 50 employees Certification to OCR; not required to maintain EEOP
Less than 3% minority population Required to maintain EEOP as relates to women
Receives less than $25,000 Not required to maintain EEOP
Receives more than $25,000 (excluding Type I entity) Certification to OCR; must maintain an EEOP on file for possible OCR audit
Receives $500,000 or more* (only Type III entity) Must submit EEOP to OCR for approval

* Or over $1 million in an 18-month period

This information was provided by the Office of Justice Programs, Office for Civil Rights. For more information please contact the NH Department of Justice, Grants Management Unit at or the Office for Civil Rights.

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